Capture Systems & Pipeline Coordinator - AI

Summary

The Capture Systems & Pipeline Coordinator is responsible for the administration, optimization, and strategic use of systems supporting Ahtna’s business development, capture, and proposal processes. This role serves as the subject matter expert for capture and pipeline systems, ensuring the integrity, accuracy, and usability of data used to support enterprise-wide opportunity tracking, forecasting, and decision-making.

Working closely with Proposal Managers, Pricing, Business Development, Capture, and subsidiary leadership, this role supports the evaluation and advancement of opportunities through established capture lifecycle processes. The position plays a key role in enabling data-driven go/no-go decisions, aligning pipeline visibility with business growth priorities, and improving system functionality and reporting capabilities across the organization.

The salary range for this position is $107,265-$$133,545 per year.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), and company-paid holidays. 

This position will be posted for 5 days or until filled.  This position is Telecommute eligible.

Essential Duties and Responsibilities (including but not limited to)

• Administer and optimize capture, CRM, and proposal management systems used to support business development and contract pursuits.
• Serve as the primary point of contact and subject matter expert for capture systems, tools, and data processes across the enterprise.
• Configure workflows, dashboards, and reporting tools to support opportunity tracking, pipeline visibility, and proposal development.
• Ensure data integrity, accuracy, and consistency across all capture and pipeline systems.
• Analyze pipeline and opportunity data to support forecasting, prioritization, and strategic decision-making.
• Support and inform go/no-go decision processes through data analysis, reporting, and insights.
• Collaborate with corporate and subsidiary stakeholders to track, evaluate, and advance opportunities throughout the capture lifecycle.
• Monitor and research federal, state, municipal, and tribal opportunities, including RFPs, RFIs, IDIQs, and related solicitations.
• Maintain and enhance processes for opportunity identification, tracking, and qualification.
• Generate and deliver reports and dashboards to leadership and stakeholders on pipeline health, trends, and performance.
• Support competitive intelligence efforts by tracking award data, competitor activity, and customer insights.
• Identify opportunities for process improvements, system enhancements, and increased efficiency within capture and proposal workflows.
• Train and support business development and capture teams on effective use of systems and tools.
• Coordinate integration of data from third-party systems (e.g., GovWin, SAM) into internal systems and processes.
• Provide guidance and support to Capture Analyst(s), including task prioritization and quality review of work products.
• Perform other duties as assigned.

Supervisory Responsibilities

Capture Analyst. Provides guidance, direction, and review of work to ensure accuracy and consistency in pipeline data and reporting.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Business Management, or a related field.
  • Experience may be substituted for education on a 1:1 basis.
• Five (5) years of experience in federal government contracting, business development, or capture support.
• Five (5) years of experience using federal opportunity tracking systems (i.e. GovWin, SAM) and/or CRM platforms.
• Demonstrated experience managing or supporting business systems, databases, or reporting tools.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).
• Proficiency in Adobe business systems.
• Experience with SharePoint and/or database systems.
• U.S. Citizenship due to federal contract requirements.

Preferred Qualifications

• Experience administering or configuring CRM or pipeline management systems.
• Experience supporting proposal development, capture planning, or pricing functions.
• Experience in services, environmental, engineering, or construction-related industries.
• Valid Driver’s license with a clean driving record, able to drive company vehicles.
• Experience and knowledge of Alaska Native cultures.

Shareholder Preference

Pursuant to applicable law, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Analytical Thinking – Ability to interpret and synthesize complex data to support capture strategies and business decisions.
• Systems Acumen – Strong capability to manage, configure, and improve CRM and capture systems.
• Business Insight – Understanding of federal contracting lifecycle, capture processes, and proposal development.
• Collaboration – Ability to work effectively with cross-functional teams across corporate and subsidiary operations.
• Data Integrity & Governance – Ensures accuracy, reliability, and consistency of pipeline and opportunity data.
• Communication – Ability to clearly communicate insights, system outputs, and recommendations to stakeholders at all levels.
• Initiative – Proactively identifies gaps and implements improvements in systems, processes, and reporting.
• Organization & Prioritization – Effectively manages competing priorities, deadlines, and reporting cycles.
• Judgment & Decision Making – Uses data and experience to support opportunity evaluation and prioritization.
• Confidentiality – Maintains discretion with sensitive business development and competitive information.

Physical Demands

The position requires frequent sitting, use of hands and fingers, reaching, speaking, hearing, and vision (close, distance, peripheral, and focus adjustment). The role also involves walking, bending, pushing, pulling, and standing for up to four (4) hours, and occasional lifting of up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job.  Work performed in a professional office setting utilizing telephone, computer, and other office equipment.  Moderate travel may be required to shareholder communities, subsidiary offices, and other locations as needed.

Work Schedule:    Monday - Friday, 8:00 am – 5:00 pm, or as business needs dictate