Nationwide IT Services
Fairfax, Virginia, United States
Full-time4 days ago
Proposal Manager, Senior – Federal IT Hybrid Schedule: Mondays & Fridays remote
Overview Nationwide IT Services is seeking a strategic, detail-driven Senior Proposal Manager to lead high-impact federal proposals from capture through submission. Based in Fairfax, VA, this role is a great fit for a proven leader who excels at managing compliant, compelling, content-rich proposals and driving team execution in fast-paced, deadline-driven environments.
Responsibilities
Lead end-to-end proposal management across multiple, concurrent federal solicitations (RFPs, RFIs, RFQs, and other requests)
Own and enforce full solicitation compliance, including detailed compliance matrices, requirement traceability, and adherence to Section L/M instructions
Translate win strategies into clear, compliant, and persuasive proposal content and messaging
Drive proposal writing and content development, including drafting, refining, and integrating technical, management, staffing, and past performance volumes
Develop, maintain, and evolve reusable content libraries, including technical approaches, management plans, and corporate boilerplate
Manage and maintain a robust past performance library, ensuring accuracy, relevance, and alignment to target opportunities
Develop and manage detailed proposal schedules, outlines, and work plans; assign and track proposal staff tasking across all volumes
Lead storyboarding, solutioning sessions, and color team reviews (Pink, Red, Gold) with a focus on compliance and evaluator alignment
Orchestrate cross-functional teams including SMEs, writers, editors, graphics, pricing, and subcontractors
Coordinate and collaborate with teaming partners, supporting both prime and subcontractor roles in joint proposal efforts
Provide hands-on editing, compliance reviews, and quality assurance to ensure consistency, clarity, and responsiveness
Direct proposal production, formatting, and final delivery with precision and adherence to submission requirements
Ensure on-time, compliant submissions in high-pressure, quick-turn environments
Requirements
5+ years of federal proposal management experience (IT/technical focus)
Four-year degree from an accredited university or college
Demonstrated experience producing fully compliant federal proposals and solicitation responses (RFP, RFI, RFQ, etc.)
Strong command of Shipley proposal methodologies or equivalent
Proven experience writing, editing, and managing proposal content development
Experience building and maintaining content libraries and past performance repositories
Experience with IDIQs, GWACs, BPAs, quick-turn bids, and large-scale pursuits
Strong leadership skills with experience managing proposal staff tasking and cross-functional teams
Ability to collaborate effectively with internal teams and external partners (prime/sub relationships)
Advanced proficiency in Microsoft Office (expert-level MS Word)
Exceptional organization, analytical thinking, and attention to detail
Preferred
Experience supporting DoD and/or Intelligence Community (IC) proposals
Experience in both prime and subcontractor proposal environments
Why This Role You won’t just manage proposals; you’ll shape strategy, lead teams, and directly impact wins. This is a high-visibility role where execution, leadership, and results truly matter. Working at NIS means being part of a company grounded in purpose, resilience, and a genuine commitment to people. Since its founding in 2006, NIS has focused not only on delivering exceptional services to our government customers but also on supporting our nation, taxpayers, and citizens—while consistently prioritizing the well-being and growth of its employees. Today, NIS continues to evolve by embracing remote work, enhancing wellness initiatives, and investing in modern technology, all while staying true to its mission.
